BV file

To serve your B.V. we request that you provide the following information for our file:

1.  Permanent file

Company details:

• Company name and address details
• RSIN (Legal Entities and Partnerships Information Number)
• Chamber of Commerce number
• Legal form
• Actual location
• Registered office
• Date of incorporation
• Email contact person
• Contact phone number

Information shareholders/natural persons:

• Name and address details
• Gender
• BSN (Citizen Service Number)
• Interest/control
• Copy of passport/driver’s license
• Wwft identification and date
• Wwft risk profile and date
• For other details of owners, see income tax file

Information shareholders/legal entities:

• Company name and address details
• RSIN
• Extract Chamber of Commerce
• Interest/control

Data representative legal entity:

• Name and address details
• Function, since
• Copy of passport/driver’s license

Deeds and documents legal entity:

• Certificate of Incorporation
• Shareholder register
• Articles of Association amendments
• Share transfer deeds
• Deeds of merger or demerger
• Management regulations if any
• Minutes of approval of board resolutions
• Other relevant deeds/agreements

Other data legal entity:

• Organization chart
• Chamber of Commerce registration
• Order confirmations
• Terms and Conditions
• Decisions fiscal unity corporation tax

Permanent data VAT:

• VAT identification number
• Order fiscal unity sales tax

Permanent data payroll administration:

• Payroll tax number
• Decision with the sector connection, the contribution percentage and the percentage for the differentiated contribution Work Resumption Fund (Whk)
• Business association and membership number
• CAO regulation

Any audit reports or agreements with the Tax and Customs Administration

Real estate:

• Purchase/sale deed
• Purchase agreement or purchase/contracting agreement
• Notary settlement
• Excerpt from Land Registry
• Credit agreement
• Rental or rental agreement

Movable property:

• Purchase/sale agreement
• Credit agreement
• Rental or rental agreement

Participations:

• Deeds of incorporation/deeds of share transfer of participations
• Possibly shareholder agreement participations

Credit agreements:

• Current account agreement
• Mortgage loan
• Credit agreement

Pension and annuity provisions:

• Annuity Agreement
• Standing rights agreement
• Pension policy/letter
• Capital sum insurance
• Life insurance
• Permits/subsidy documents/other insurance policies
  Employer Insurance

Permanent employee data, such as:

• Employee employment contract
• Name and address details
• Citizen service number (BSN)
• Copy of passport/identity card
• Statement of data for the employee’s payroll taxes
• Copy work permit or combined residence and work permit
• Declaration of no private use of a car

2. Annual file

Administration

• Balance
• Profit and loss account
• Previous entries
• Specification of balance sheet items
• Investments during the financial year
• Depreciation
  Depreciation statements
  WOZ decisions
  Calculation bottom value
• Participations
  Results
  Dividend
• Stock statement 31/12
• Debtor specification
  Accounts receivable
• Other receivables/accruals
• Cash/bank specifications
• Equity
  Capital payments/repayment of share capital
  Dividend distributions/minutes/board decision to approve dividend
• Voorzieningen
• Loans
• Creditor specification
  Accounts Payable Expiration
• Taxes
• Other debts/accruals
• Events after the balance date
• Yield specification
• Cost specification

VAT

• Connections declarations administration
• Copies of declarations/annual totals specification
• Refund decisions
• Copy statement ICP
• Customer permissions
• Sales tax supplement
• Taxed rental decision

Payroll administration/wage tax

• Connection of declarations administration
• Customer permissions
• Payroll journal entries
• Employee insurance premiums
• Correction messages
• Working conditions service
• Absence reports
• Work-related costs scheme
  Designated final levy wage
  Free space calculation
• Employee wages (per employee)
• Gross wage/customary wage
• Wage in kind
• Overtime compensation
• Cost reimbursement
• Dispensations
• Childcare allowance
• Fixed cost reimbursement
• Company car
• Payroll
• Payslip
• Annual statement

3. Corporate income tax return file

• Copy of corporate income tax return/annual tax report
• Customer authorization
• Commercial/tax connections
• Fiscal consolidation statement fiscal unity
• Annual accounts of affiliated subsidiaries
• Substantiation of positions taken in the declaration
• Assessments/provisional corporate income tax assessments
• Correspondence to the Tax and Customs Administration about tax returns/assessments
• Objection
• Appeal
• Dividend declaration
• Dividend tax return

4. Advice file

• Correspondence
• Advices
• Phone notes